Tutorial 7

The Final date for handover: 15th December 2011**

** Start date base on 1st August 2011

Schedule of meeting for handover: 12th December 2011

Outstanding items/ items not completed:

• Leftover Watermelon
• Leftover Refreshment
• Accrued Expenses

Preparation of Documents: Participant, Volunteer and Sponsor's particulars

Clearance on any risk management:

• Unavailability of location is cleared after confirming with Singapore Polytechnic administration department, by booking the location in advance.
• Not enough manpower problems are resolve by finding other CCA members to help out.
• Insufficient budget is being solved after proposing to the management for more budgets.
• Not enough participants are solved through lowering registering fees and more advertising.
• Lacks of resources are solved by borrowing equipments from various school location.

Tutorial 6

Applying WBS concept into costing. Details to be include such as Fixed cost, Variable cost and Other cost for our cost.

Tutorial 5

Lesson learnt is to use WBS to carry out our Risk assessment and analyzing our project. We are to first list out the top 5 issues that we want to assess and analyze. We should be able to identify the type of risks that will have impant on the project.


The risk to be categorised as High/Low impact, High/Low probability risk. After specific identify of the risk, we have to think of solution to counter the risk that might occur. We have to think like ' How can we reduce the probability?' and ' How can we reduce the impact' so to reduce the risk.

Lab on Microsoft Project

Today, we get a hands-on on the Microsoft Project software to create a schedule for our project.
The software enables us to keep tracks on our progess and to reminds us on the date and time remaining for us to be able to complete the project.

The following is what we have learnt from using Microsoft project that is being projected via Gantt Chart for our project:

Tutroial 4

Today we are to make use of our mindmap to create precedence table and to draw out the Activity on node ( AON ) chart with the forward and backward flow. With the use of the Work Breakdown Structure( WBS ) to do scheduling, costing and risk management.

We are able to create out AON chart with respect to the deadline given so to have the completion time and float for the project.

With the AON chart, there is some definitions such as:

1. Earliest Start Time (EST)


2. Duration


3. Earliest Finish Time (EFT)


4. Lastest Start Time (LST)


5. Lastest Finish Time (LFT)


6. Float


7. Total Float

With such definitions, we would be able to plan out our project in a more efficient way.

Tutorial 3

We are to use mindmeister to create mindmap for our project.

Tutorial 2

Scoping of the project

Objectives

Promote healthy lifestyle & the awareness of the sponsor’s brand

Estimated duration

Planning to execution (4 months)

Estimated cost

S$15,000

Responsibility matrix

Event Manager- Damien Goh

Event Designer- Adrian Soo

Event Accountant- Ter Jun Wei

Event logistics- Chen Yi Jian

Current issues

Availability of the location

Quantity of participation

Estimated duration for the program sufficient

Resources requirement

Tents

Chairs

Tables

Watermelons

Stopwatch

Utensils

Stage

Booth

Sound system

Refreshment.

Locations

Singapore Polytechnic

Sports Hall

Stadium

Moberly

Man power requirements

4 Medic

1 Emcee

2 Camera Crew

4 Registration booth

10 Cleaners

10 Kitchen helpers

4 Food Booth

2 Securities

3 Judges

2 Time recorder

2 Dj